Pediatric Healthy Volunteer Recruitment - CMV Vaccine

Case Study: Pediatric Healthy Volunteers Study Recruitment for CMV Vaccine

Background:

ClinicalConnection was tasked with recruiting for a Cytomegalovirus (CMV) vaccine study initially designed to enroll healthy female volunteers ages 16-40. During the recruitment phase, the study’s inclusion criteria were revised, narrowing the target demographic to healthy female volunteers aged 16-17. This change required an immediate strategic shift in recruitment efforts to meet the new enrollment criteria and ensure the study’s success.

Recruitment Strategy:

The recruitment campaign began by targeting ClinicalConnection’s entire database of healthy female volunteers aged 16-40, which included 28,518 members that lived within 50 miles of the study's 212 site locations. After the age criteria were modified, ClinicalConnection quickly adjusted its approach, narrowing the focus to 1,044 pediatric healthy volunteers aged 16-17. This totaled 29,562 database members reached for this campaign.

The platform utilized its vast volunteer database, efficient outreach processes, and targeted advertising to reach potential participants swiftly. This strategic approach played a key role in achieving high-quality referrals in a condensed timeframe.

Recruitment Metrics:

Following the initial outreach, the recruitment efforts yielded the following funnel metrics:

Total Database Members Reached: 29,562
A total of 29,562 database members around 212 site locations were sent outreach about this clinical trial. This included the initial 28,518 members who were female healthy volunteers ages 16-40, plus the later narrowed population of 1,044 pediatric healthy volunteers aged 16-17.
Total Prescreeners Completed: 8,861
A total of 8,861 individuals completed a prescreener on the partner’s website, showing strong initial interest in the study.
Prescreeners that Passed: 3,499
3,499 of the 8,861 prescreeners passed, qualifying them for the next phase of the recruitment process based on the study’s eligibility criteria.
Referrals for the Study: 1,912
1,912 individuals who passed the prescreening were referred to the study after meeting all screening requirements, indicating a high level of engagement and suitability for the trial.

These metrics demonstrate both the strong initial interest in the study and the effectiveness of ClinicalConnection’s prescreening process, which ensured high-quality referrals to the study team.

Study Timeline:

The study was conducted across 212 U.S. sites over the span of one month. Despite the shortened recruitment window, ClinicalConnection’s precise and adaptive recruitment strategies ensured that the required number of participants were enrolled in a timely manner.

Results and Outcome:

Thanks to the streamlined recruitment efforts, the study successfully met its enrollment targets within the tight timeframe. ClinicalConnection’s ability to pivot and adjust its recruitment strategy in response to changing criteria played a crucial role in the study’s successful execution.

Conclusion:

This case study highlights ClinicalConnection’s flexibility and expertise in adapting recruitment strategies to meet evolving study criteria. Despite the shift in target age range from 16-40 years to 16-17 years, ClinicalConnection was able to efficiently recruit a high volume of qualified participants, ensuring the study’s progress and timely completion. This demonstrates the vital role of ClinicalConnection’s recruitment platform in successfully facilitating clinical trials across diverse participant populations.

Leading the Way in Digital Patient Recruitment

ClinicalConnection.com provides a patient recruiting clinical trials platform designed to help the clinical trials industry meet enrollment goals for research studies. ClinicalConnection.com has listed over 40,000 clinical trials in the U.S. and worldwide and referred more than one million participants to clinical research studies.